Most businesses realize the importance of saving their data files in case there is a catastrophe. Catastrophe can easily strike anytime and come in several varieties, and businesses that are guarded are definitely one step ahead of those that are not. Whether it is a fire, flood, or any type of natural disaster, the losing of valuable data can be devastating to a organization. Firms can simply protect themselves from disaster by copying their files. This is why the advantages of a document management system outweigh not having something in position.